Our client is one of the biggest players in international production in his sectors. They are currently seeking a
Back Office Manager / Administrative Assistant (m/f) – Düsseldorf / Köln area
This newly created position offers a great opportunity for an ambitious administrative talent to join a young and dynamic team. The workplace is located at the German Branch office in NRW near Düsseldorf. The Back Office Manager will report to the Branch Office Head and work together with the entire branch team as well as international stakeholders.
If you strive to provide internal and external solutions but seek more than a boring admin job, then this broad position will fit your talents and skills. You will be responsible for supporting the small but busy team. This role is extremely varied covering not just all aspects of office administration liaising with Sales Managers on many client and order matters but also finance accounting tasks. This fantastic opening is for a candidate with first rate interpersonal and communication skills and a natural ability for multitasking. The role will involve helping to progress and maintain the quality procedures within the departments.
This position is not available anymore! Click here for more Back Office Manager jobs in Germany.
The role encompasses a range of duties including:
- Actively work towards streamlining the administrative tasks within the Branch Office;
- Generate presentations for the Branch Office Head;
- Ensure that all daily needs and tasks are completed for the Branch Office Head as required;
- Draft and amend all documents as directed;
- Deal with all post and communications;
- Order of office supplies;
- Arrange coffees/ lunches for internal meetings;
- Arrange travel and accommodation, domestic and foreign;
- Liaise with international production site & coordinate with German customers
- Support the Inside Sales Manager with entering, coordinating and managing orders in collaboration with the international supply chain network to ensure delivery date commitments;
- Support in arranging the transport, issuing relevant documents;
- Support in issuing invoices and checking receipt of payments;
- Support in consulting customers for their enquiries;
- Act as contact person for problem solving with effective complaint and claims processing;
- Prepare documents, e.g. Purchase Orders, Invoice;
- Prepare and support in production of reports and statistics as well as monthly financial accounting data;
- Deal with travelling expenses;
- Support the controlling department in carrying out weekly/monthly banking including identifying and resolving any discrepancies;
- Handle incoming invoices;
- If qualified, process monthly payroll for the German branch team; reviewing and ensuring accuracy of approved changes, updated and special payroll deductions;
- Contact to German banks, tax advisors, attorneys, auditors etc.
Job requirements:
- Bachelor´s degree or an equivalent combination of formal education and experience;
- Personal assistance, administrative or back office management experience;
- Good knowledge of Microsoft Office products, especially PowerPoint and Excel;
- Enthusiasm to learn new skills and ability to grasp large amounts of product information;
- Excellent communication skills in English and German, outstanding telephone manner;
- Candidates with SAP experience will be preferred;
- Detail oriented and used to work with tight time-frames and under pressure;
- Ability to accurately input data and maintain attention to detail;
- Strong service oriented mind-set;
- Good cooperation and team skills;
- High level of self-dependence and self-organization as well as ability to use own initiative, prioritize and plan ahead;
- Culturally open-minded;
- Experience in accounting in Germany preferred;
- Numerate and logical;
- Innovative attitude, challenging continuously the status quo and always looking for improvement;
- Confidentiality and discretion is mandatory.
The ability to go above and beyond the call of duty to get the job done is important as the client’s culture is 100% “can do”. For more information on this fantastic opportunity apply today with your English CV:
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